People and processes collaborate in order to deliver products and services to the market. It’s just like a string, it entangles itself in a complex way in order to adapt with the dynamic environment such as companies, processes, technological advancements, reporting and so much more. This growth takes place with a rise and organically in every business. Only simplification can fix complexity, but it takes a lot of work to accomplish. When two aspects meet to manifest, chaos is bound to happen. Anyway, interactions are examined to ascertain what can be reduced. Eventually, a few micro solutions can trigger systems that are complex in nature than they need to be. They are complex to understand, standardize and control. Complexity never solves by its own. You can assure resolved results when the initial work is planned well and implemented with precision. This can only be done by working with Tervene.
- Inclusive workshop inclined to reduction
To begin, organized a structured workshop. It can be a single event or a series of sessions. You can consider, leadership engagement, simplification team members and implementation imperatives. To ascertain scope, begin with a system of people and processes you possess, the current status. Many believe to begin with a clean slate, but this is nonexistent. In rare cases, when there are no processes to work with, it is impossible to gain a systems understandings with no preconceived notions. Additionally, the services or products are already in flow. So, begin deciphering the variables that add value.
- Governance and change
Once you have an idea, get the right leadership engaged. Ascertain the major processes or functions that are a part of the system. Then determine the single point of control for all of them. When you have a single point control, it means simplifying company value streams is hard, hence function or sub processes optimization is preferred. The control point redirects the functional leaders to take part by creating a coalition in order to govern the progress of the workshop and other aspects. This method acts as a catalyst for action. This task needs more effort than expected, so be ready with sufficient up front work to make an effective change.
- Dealing with the aspects of simplification
The workshops held inside the current system controlled by the people must understand how it works, what it delivers. They will defend the status quo by all means and be a part of the change moving forward, hence it is always a good idea to get them involved as early as possible. You are rooting for things that people have been working on over time. Never underestimate the work needed to keep the team members motivated and of course on track. Indulge some who don’t work with the current system to get an unbiased opinion.